Whether you’re an HR professional or a small business owner wearing many hats, you probably know that keeping a record of all your employees’ information can be a time-consuming task. Our Employee Database template offers a single space to store all types of employee data, from emails to hire dates.
Using our Employee Database template, you can:
- Store all employee information in one place,
- Create custom labels like food allergies, type of employment,
- Get an overview of all members by team,
- Call or text an employee directly from the database,
- Manage hire dates, layoff, etc. in a calendar,
- Filter employees by department, location, or custom attribute.
Benefits of Using Our Employee Database Template
- Single point of storage for all employee data,
- Faster access to relevant information,
- Managing employees by team or department,
- Simplified HR processes.
How to Use This Template
- Fill out the table with relevant employee information.
- Add any custom attributes you may need (education, courses attended, salary, etc.) using the Customize feature.
- Group employees by department to manage them separately from the Departments tab.
- Switch to the Calendar view to manage dates like birthdays or hire dates and share your calendar with others using iCalendar.
- Filter data to get only the information you need, like all employees who have a birthday coming up in the next month.
- Use custom Sort options to organize employees by location, hire date, or another attribute.
This Employee Database Template Works Best With:
What is an employee (staff) database?
An employee database, also known as a staff database, is a digital storage of all relevant employee information including their name, address, contact information, date of hire, etc.
How do you create an employee database?
You can create an employee database by using any kind of spreadsheet tool or specialized HR software.
What should be included in an employee database?
An employee database should include basic personal information such as name, address, date of birth, email, and phone number in the first place. Besides this, you can include data relevant to the hiring process like the hire/layoff date, salary, bonuses, raises, etc. Companies with multiple teams should use employee database management to keep track of structural information for each person, such as job title, department, and manager.